Vice Presidential Authorization is Required for Special Project Agreements and Employee Hires
Vice Presidential authorization is required for project directors to open special project agreements and to hire UCorp personnel for projects.
Special Project Agreements
Among the services that the University Corporation provides to the campus community is the administration of special project agreements (SPA), which are established to support projects and scholarships. Effective July 1, 2014, in addition to the dean or associate vice president, a vice president must also indicate her or his approval for the establishment of a new SPA or the renewal of an existing one. Upon signing the SPA form, deans and AVPs are asked to forward the document to their respective vice president for approval. This change will ensure that vice presidents are aware of the SPAs in their respective divisions and that they support the related activity.
UCorp Employees
In some circumstances, project directors may wish to hire personnel through UCorp to support the project’s activities. These employees are employed by UCorp, rather than the California State University (CSU). Effective July 1, 2014, in addition to the dean, a vice president must also indicate her or his approval for hiring the employee.
Upon receipt of the dean’s and vice president’s approvals, UCorp will consider whether it will offer employment. This determination will be based on a review of several factors, including whether the project has sufficient funds to cover the costs and the justification as to why the position should be hired through UCorp rather than the CSU. In assessing employment needs, please work closely with UCorp HR Department, UCorp’s human resources coordinator. Offers of employment cannot be extended by project directors, nor can work begin prior to an offer of employment being extended by UCorp.
Completing the Employee Performance Evaluation
Form: Employee Performance Evaluation
Overall Specific Job Performance
In this section, the applicable employee's job objectives, usually derived from their job description, should be listed and then rated. Five spaces are provided on the form, however you may evaluate more or less than five objectives at your discretion.;
Evaluation of Performance in Following Areas Relevant to Job
Use the Performance Evaluation Rating numbers provided at the top of the form to evaluate each line. You may write "N/A" for items not applicable to the employee's job.
Fill-in Questions
In order to provide additional examples of the employee's performance and not be confined to the stated areas for evaluation, the last three questions are designed to allow discussion of the employee's qualities- both positive and those needing improvement.
Finally, in completing the evaluation process with your employee, please ensure that both the employee and supervisor sign where indicated. The signatures as acknowledgment by both parties that the evaluation has been read and discussed.
For those employees in disagreement, it should be explained that their signature only serves to acknowledge that they have received and read the evaluation- they have the opportunity to respond in writing regarding their own concerns and observations.
UCorp does allow for other forms of written evaluations should you wish to utilize your own format. We also have a different form that is completely narrative. Whatever form you desire to use, please ensure that the actual evaluation is signed by both the employee being given the evaluation and the supervisor giving it.
For further information, please do not hesitate to contact the UCorp Personnel office at (415)338-2246.
As a not-for-profit public benefit corporation, the University Corporation employs people who help it further its initiatives. UCorp employment is not employment with the State of California. Our employees work in a host of settings, on a range of projects, in various positions, and under different scenarios. We work closely with our colleagues at SF State to ensure that when we employ people to work with UCorp, we do so in a manner that is equitable, consistent with State law and university policy, and in the best interests of both UCorp and SF State.
In some instances, university employees may receive compensation for work performed through UCorp. This may be in addition to the employee’s base pay obtained as a university employee.
Requirements
In any such instance, this must be approved in advance by the UCorp project director, the applicable university vice president, university Human Resources, and various UCorp personnel. Additionally, the work for which additional compensation is requested must be different from a university employee’s current assignment with the university.
The establishment of a relationship between UCorp and a university employee, in any instance, requires the following:
- Completion of the applicable documentation before work has commenced;
- Approval of a university vice president, and if applicable a college dean, as well as the Executive Director of UCorp and other UCorp personnel who verify that the funds exist to support the payment. University Human Resources must also approve;
- Adherence to the obligations set out in the Employee Manual.
Employment Categories
The mechanisms in which UCorp may compensate university personnel consist of the following:
Special Consultant
A special consultant is an individual hired as an employee of UCorp and appointed to work under general direction to complete an assignment that requires the consultant's particular knowledge, ability or expertise. Special consultants may be classified as either exempt or non-exempt from overtime and their compensation is calculated accordingly. The consultancy is for a set a period of time not to exceed ninety (90) days; an employee working for a longer period of time should be hired as a regular employee, as described more fully below.
A special consultant’s pay with UCorp cannot exceed 25% per year of her or his state earnings. For illustrative purposes, a state employee earning $75,000 cannot earn more than an additional $18,750 (25% of $75,000) from UCorp that year.
Special consultants must be certified as eligible to work under the provisions of the Immigration Reform and Control Act (IRCA); are covered by workers compensation and unemployment insurance through UCorp. As UCorp employees must serve one year before participating in the retirement plan, special consultants are not eligible to participate. Special consultants may be subject to Social Security and/or Medicare deductions. They do not accrue benefits such as sick leave, vacation, health and dental benefits.
Process:
Complete a Special Consultant Request for Payment Form and attach a description of the duties to be performed. If the person has not been previously paid as an employee or special consultant through the UCorp, please complete the affirmative action, I-9, and W-4 form, which are all available in the UCorp Forms section of the UCorp website. Please direct any questions to UCorp’s Human Resources Coordinator.
Honoraria
An honorarium is a one-time payment to compensate an individual for providing a service beyond her or his regular and customary job duties.
Process:
Complete an Honorarium Request, attach a resume, curriculum vitae, or bio, and forward it to UCorp for review, approval and payment. If the person receiving the honorarium is not already in our system, they will need to complete a Form W-9. Please direct any questions to Ricardo Angeles, UCorp’s Program and Administration Manager.
Regular UCorp Employment
Full-time faculty may be eligible for employment as a UCorp employee, but solely during intersession periods when the faculty member is not working for the university (i.e., January and summer).
Process:
Please complete the full employment packet and work closely with UCorp personnel. The packet is available in the Forms section of the UCorp website. Please direct any questions to UCorp’s HR coordinator.